User Profile - User Settings

To access user settings for a particular user:

Click USERS > username. Scroll to the User Settings section.

Folder Quota

Administrators can set a quota for a user that will prevent the user from uploading more than a certain amount of bytes to the MOVEit Transfer system. The quota may be configured in kilobytes or megabytes, and applies to files this user uploads or creates. For example, a user with a 5 megabyte quota could upload a 2 megabyte file and a 3 megabyte file, but not two 3 megabyte files. As files are deleted from the system (often by the processing organization), the user is allowed to upload additional files. For example, a user with a 5 megabyte quota could upload 4 megabyte files on Monday, Tuesday and Wednesday as long as the processing organization deleted them from MOVEit Transfer each night.

Ad Hoc Quota

Administrators can set quotas on the amount of bytes a user can send in packages, which includes attached files and any notes. A quota can be set on the total number of bytes in packages sent within a given number of days. A quota can also be set on the number of bytes a user can send in any one package.

Package Expiration

• Expire packages after: Shows the default number of days, after which the package expires and files are no longer available to recipients. Administrators can set a custom value for a user.

  This option is available if users are allowed to set per-package expiration values (SETTINGS > Ad Hoc Transfer > Maintenance > Aging & Expiration).

  Note: The Mobile apps and web do not offer senders the per-package option. The "default" set here becomes the absolute value always used to expire packages sent from this user from mobile. It overrides the organization's default setting, which also is used as an absolute value to expire packages sent from mobile. For more information, see Which users can set specific expirations on their packages? in Ad Hoc Transfer - Maintenance.

Send to Unregistered ("Guest users")

Global settings of the organization or group settings determine if a user can send packages with an unregistered ( "guest") user. You can change/override global/group behavior applied to this user by changing this setting in the user's profile.

A user's Send to Unregistered setting can be changed by clicking Change Unregistered Recipients link.

Send Attachments

Whether a user can add file attachments to packages is governed by the settings of the organization, and possibly the settings of the groups that user is a member of, but administrators can use this setting to prohibit a user from adding files to packages.

Attachment Download Limits

Shows the default number of times recipients of a package can download a file. This is the total number of downloads for all recipients, so if the limit is 10 and one recipient downloads a file 10 times, then the file will no longer be available for download. Administrators can set a custom download limit for a user by setting a default value and maximum for downloads for the user.

Home Folder

When you add a new user, MOVEit Transfer creates a folder with the user's Full Name in the Home folder, for example: /Home/John Smith.

• In most cases, Home folder serves as the default destination for uploaded files. It is also the default landing destination for user SFTP and FTP sessions.
• Initial Home folder permissions depend on the global organization setting (Settings > Security Policies - Folder: Home Folder Permissions)
• You can also override these on a user-by-user basis (Users > User profile name > View Home Folder [Permissions and Settings])

Click Change Home Folder (within your view of the user's profile) if you want to customize or override folder or folder permission settings for the current user. Using Change Home Folder, you can:

• Set the user to have no home folder (select None from drop down list)
• Define a new Home folder.

Default Folder

By default, a user's home folder is their initially selected choice when uploading a file to the MOVEit Transfer system. A link is also provided on their Home page to go directly to their home folder. This setting allows an administrator to change the "default" folder for a user to any other folder on the system. When a user goes to upload a file, this folder will be the folder initially selected as the destination. A link will also appear on the user's Home page which takes them directly to the default folder. The default folder is also where the user will be placed when signing on to the MOVEit Transfer system through the FTP or SSH servers.

The Edit Default Folder Settings section of this page contains settings related to the user's default folder:

• Make Default Folder the Root Folder ("chroot") When Using FTPS or SFTP - When enabled, the user's default folder will become their root folder when they sign on through the FTPS or SFTP interfaces. The only files and folders the user will be able to see will be those that are in or below the default folder, and the user will be prevented from navigating to a directory that is outside their default folder.

Shared Account

Account is shared:

• Yes - Account is shared. Users who are signed on to a shared account:
  • Cannot view files that have been uploaded to write-only folders enabled for this account
  • Cannot view log entries for the account
  • Cannot change account settings such as email address and password
• No - Account is not shared. It is used by a single user who has full access to the files that they upload, and the corresponding log entries.

Sign On/Sign Off Logging

For automated user accounts that frequently access MOVEit Transfer via FTP/SSH to look for new files, you can turn off database logging of successful sign-on/sign-off events. This will prevent the performance issues and timeouts from excessive logging. The default logging setting is "All", meaning all events, both successes and failures, will be logged. The alternative logging setting is "Failures Only".

To change successful Sign On/Sign Off logging for the user, click the Change Logging Status link. In the Edit Sign On/Sign Off Logging Status page, click Yes or No for the setting ("Suppress successful Sign On/Sign Off attempts from being logged to the database"). Click the "Change Logging Status" button. Then click "Return to the full user profile" link to return to the main user profile page.

DLP Ruleset

Administrators can set Data Loss Prevention (DLP) rules to monitor for sensitive information in data from file transfers and Ad Hoc transfers, including subject, note/body and attachment. File transfers that violate a DLP policy can be blocked, quarantined, or allowed. This setting shows whether any rulesets assigned to this user. Click Change Ruleset to change rulesets for the specific user, which overrides the ruleset assigned to the user class for that user.

Sections on a User Profile (User Name) page:

• General Settings
• User Authentication
• User Settings
• Group Information
• Address Book Information
• Shared Mailbox Information