Note: You can use file aging notifications to improve the file-retention best practices and resource usage for your MOVEit Transfer site.

What are File Aging Notifications?

To help orgs align with storage limits, MOVEit Transfer notifies org admins either by way of email or in-app notifications (or both) when stored files exceed their maximum file age. Orgs can also run file aging storage reports for detailed results and a breakdown of file aging and storage resource usage.

A system admin user (SysAdmin) sets the storage limit for each org based on standards and policy or storage constraints. Org admins can view their current storage limits using the MOVEit Transfer WebUI.

Configure Folders for Automatic Cleanup

Admin users can configure the root folder tree (/) or subtrees of folders (based on inherited settings).

Figure 1. Automated Maintenance Settings (Cleanup enabled, as shown)
To configure a folder for automatic cleanup.
  1. Open FOLDERS view, and either:
    • Click on the folder name to view the folder and then click Sharing and Settings. (Applies selected settings to subfolders)
    • Click an gear or 'settings' icon () to configure settings for a subfolder within the current folder view.

    The Folder Settings view displays.

  2. Scroll the Folder Settings view to the Change Automated Maintenance Settings... panel.
  3. From the Change Automated Maintenance Settings... panel, click the Cleanup check box, and then click the Update Maintenance Settings button to save your changes.
    This folder (and any subfolders that inherit these settings) will be cleaned up automatically as configured.
    Note: For more details on how to configure your Automated Maintenance Settings, see the topic titled Automated Maintenance.

Add and Run a File Aging Report

Add (REPORTS > Add Report) and run (REPORTS > Reports) to follow and analyze the ongoing trends and size of uploaded (stored) files. File aging reports can help admins understand how close the current volume of file storage is to the currently configured storage limits.

To add a storage report with file aging values:

  1. As an admin user, open the REPORTS view in the WebUI.
  2. From the Add Report panel, choose Storage as Report Category, and then click Continue.

    The Add Report... configuration view displays.

  3. In order to create a storage report with file aging attributes, you must choose either of the following options as a value for Report Type:
    • File Aging by File
    • File Aging by File, Including Subfolders
Note: Specific fields you input to the Add Report window are documented in the section titled Add and Run Reports.