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Use Semaphore for SharePoint Online

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Microsoft SharePoint Online

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  • Last Updated: May 1, 2026
  • 4 minute read
    • Semaphore
    • Documentation

Configure the SharePoint Online Managed Metadata Service for SharePoint Online

Model information can be synchronized into the SharePoint Online term store which is part of the Managed Metadata Service. Configuring a term group in the managed metadata service in SharePoint Online allows it to be used to store a Semaphore model. To configure the service:

  1. Login to Office 365 as an administrator.
  2. Go to the Admin » SharePoint area.
  3. From the SharePoint admin center, click on term store. If a term store is not already set up, you will be prompted to install/configure one.
  4. In the term store, create a new term group by clicking on the menu to the right of the top element displayed in the Taxonomy Term Store and selecting New Group.
  5. Type a name for the new term group. Press Enter to add the term group.
  6. Click on the menu icon to the right of the new term group, and select the New Term Set option.
  7. Type a name for the new term set. Press Enter to add the term set.
  8. Change the submission policy for the new term set to Open.

Configure the columns used with Semaphore

Currently, Semaphore for SharePoint Online supports standard columns storing automatically generated Semaphore term information. Creating SharePoint Online columns to use with Semaphore is per the standard column creation processes.

Note:

  • Semaphore asynchronously populates columns automatically. When a new document is uploaded or modified, a request is submitted to Semaphore to classify the document. The results are returned to SharePoint Online when classification is complete.
  • To view the configuration status, view or edit the properties of a document with columns configured for use with Semaphore.

Columns containing actual Semaphore concepts (terms) using the SharePoint Online managed metadata functionality can be configured to use Semaphore at either the content type or individual document library levels. The next sections describes the SharePoint Online configuration required for these columns.

Create an Enterprise Keywords column for a document library

To configure Enterprise Keywords for a document library:

  1. Login to the SharePoint Online site collection as an administrator. Be sure to login to the site where you will use Semaphore for SharePoint Online. This site collection should already have the Progress Data Cloud App installed.
  2. Go to the library where Semaphore will be used.
  3. Go to the Library Settings screen. It is accessible from the Library ribbon bar.
  4. Click on the Enterprise Metadata and Keywords Settings link on the Settings page.
  5. Check the checkbox under Enterprise Keywords.
  6. Press OK to create the Enterprise Keywords column.

Create a Document Library Managed Metadata column

To create a managed metadata column to use with Semaphore:

Note:

These steps require synchronizing a Semaphore model into SharePoint Online.

  1. Login to the SharePoint Online site collection as an administrator. Be sure to login to the site where you will use Semaphore for SharePoint Online. The site collection should already have the Progress Data Cloud App installed. See Installing the Progress Data Cloud App Into a Site Collection.
  2. Go to the library where Semaphore will be used.
  3. Go to the Library Settings screen (from the Library ribbon bar).
  4. Click on Create column to create a new column.
    1. Select the column type Managed Metadata.
    2. If you want more than one Semaphore term to be stored at any single time, check the box Allow Multiple Values.
    3. Select the (open) term set you created in the Term Set Settings section.
    4. Press OK to create the column.

Create a Managed Metadata Site column

To create a managed metadata site column to use in Semaphore:

Note:

This option requires that a Semaphore model is synchronized with SharePoint Online.

  1. Login as an administrator to the SharePoint Online site collection that will be used with Semaphore for SharePoint Online.

    2. Note:

    This site collection should already have the Progress Data Cloud App installed. See Installing the Progress Data Cloud App Into a Site Collection.

  2. Go to Site Settings then select Site columns
  3. Click on the Create link to create a new column.
  4. Select the column type Managed Metadata
    1. If you want more than one Semaphore term to be stored at a time, check Allow Multiple Values.
    2. Select the (open) term set you created previously in the Term Set Settings section.
    3. Press OK to create the site column.
Once the column is configured, add it to a site content type if one has not yet been created.

To add a managed metadata site column for Semaphore to a content type:

  1. Login as an administrator to the SharePoint Online site collection that you want to use with Semaphore for SharePoint Online.

    Note:

    This site collection should already have the Progress Data Cloud app installed. See Installing the Progress Data Cloud App Into a Site Collection.

  2. Go to Site Settings then select Site content types.

  3. Select the content type you wish to add the column to (or create a new content type).

  4. In the Columns section of the Content Type Configuration screen, select Add from existing site columns.

  5. On the Add Columns screen, select the site column previously created for Semaphore.

  6. Press OK to add it to the content type.

You can now complete the configuration steps in Semaphore for SharePoint Online.

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